PPT Keyboard shortcuts
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PPT Keyboard shortcuts Introduction
About PPT shortcut key introduction:1, PPT, usually refers to Microsoft PowerPoint, which is a presentation production software developed by Microsoft.
PowerPoint is part of the Microsoft Office suite for creating and presenting visual presentations.3, master the shortcut keys in PPT, can let you use PPT software, save a lot of time.
4, you can use this tool to search for the corresponding shortcut keys.
slide show shortcuts
| function | shortcut key |
|---|---|
| run the presentation from scratch. | F5 |
| execute the next animation or advance to the next slide. | n, enter, page down, right arrow, down arrow or space |
| execute the previous animation or return to the previous slide. | p, page up, left arrow, up arrow or space button |
| go to slideshow number。 | number+Enter |
| show blank black slideshow, or return to the presentation from blank black slideshow. | b or period |
| show blank white slideshow, or return to the presentation from blank white slideshow. | w or comma |
| stop or restart the automatic presentation. | S |
| end the presentation. | esc or hyphen |
| erase the comments on the screen. | E |
| go to the next hidden slide. | H |
| set a new rehearsal time during rehearsal. | T |
| use the original rehearsal time during rehearsal. | O |
| move forward with the mouse click during rehearsal. | M |
| re-record slide narration and timing | R |
| return to the first slide. | press and hold the left and right mouse buttons at the same time for 2 seconds |
| show or hide arrow pointers | a or = |
| change the pointer to a pen. | Ctrl+P |
| change the pointer to an arrow. | Ctrl+A |
| change the pointer to an eraser | Ctrl+E |
| show or hide ink marks | Ctrl+M |
| hide pointer and navigation buttons immediately. | Ctrl+H |
| hide pointer and navigation buttons within 15 seconds. | Ctrl+U |
| view the all slideshow dialog box | Ctrl+S |
| view the computer taskbar | Ctrl+T |
| shows the shortcut menu. | Shift+F10 |
| go to the first or next hyperlink on the slide. | Tab |
| go to the last or previous hyperlink on the slide. | Shift+Tab |
| perform a "mouse click" operation on the selected hyperlink. | enter (when a hyperlink is selected) |
display and use windows
| function | shortcut key |
|---|---|
| switch to the next window. | Alt+Tab、Tab |
| switch to the previous window. | Alt+Shift+Tab、Tab |
| close the active window. | ctrl+w or ctrl+f4 |
| use the powerpoint web application to broadcast an open presentation to a remote audience. | Ctrl+F5 |
|
from a task pane in the program window (task pane: a window that provides common commands in an office program. it is suitable for location and small in size, and you can continue to process files while using these commands.) move to the next task pane (clockwise). it may be necessary to press f6 multiple times. note if pressing f6 does not display the required task pane, press alt to focus on the ribbon, and then press ctrl+tab to move to the task pane. |
F6 |
| move from one pane in the program window to another pane (counter-clockwise). | Shift+F6 |
| when multiple powerpoint windows are open, switch to the next powerpoint window. | Ctrl+F6 |
| switch to the previous powerpoint window. | Ctrl+Shift+F6 |
| copy the picture on the screen to the clipboard. | Print Screen |
| copy the image on the selected window to the clipboard. | Alt+Print Screen |
move in text or cell
| function | shortcut key |
|---|---|
| move one character to the left. | left arrow |
| move one character to the right. | right arrow key |
| move one line upward. | up arrow |
| move one line down. | down arrow key |
| move one word to the left. | ctrl+left arrow key |
| move a word to the right. | ctrl+right arrow key |
| move to the end of the line. | End |
| move to the beginning of the line. | Home |
| move up a paragraph. | ctrl+up arrow |
| move down a paragraph. | ctrl+down arrow key |
| move to the end of the text box. | Ctrl+End |
| move to the beginning of the text box. | Ctrl+Home |
| in microsoft office powerpoint, move to the next title or body text placeholder. if this is the last placeholder on the slide, a new slide with the same layout as the original slide is inserted. | Ctrl+Enter |
| repeat the previous "find" operation. | Shift+F4 |
find and replace shortcut keys
| function | shortcut key |
|---|---|
| opens the find dialog box. | Ctrl+F |
| opens the replace dialog box. | Ctrl+H |
| repeat the previous "find" operation. | Shift+F4 |
move and work in tables
| function | shortcut key |
|---|---|
| move to the next cell. | Tab |
| move to the previous cell. | Shift+Tab |
| move to the next line. | down arrow key |
| move to the previous line. | up arrow |
| insert a tab character into the cell. | Ctrl+Tab |
| start a new paragraph. | Enter |
| add a new row at the bottom of the table. | press tab at the end of the last line |
access and use the task pane
| function | shortcut key |
|---|---|
| move to another task pane (task pane: a window that provides common commands in an office program. it is in a suitable position and small size, and you can continue to process files while using these commands.) to another task pane (counter-clockwise). (it may take multiple presses of f6.) | F6 |
| when the task pane is active, select the next or previous option in the task pane. | Tab、Shift+Tab |
| displays the entire set of commands on the task pane menu. | ctrl+down arrow key |
| move between options on the selected submenu; move between certain options of a set of options in the dialog box. | down or up |
| opens the selected menu, or performs the action assigned to the selected button. | spacebar or enter |
| opens the shortcut menu; opens the drop-down menu for the selected library item. | Shift+F10 |
| when the menu or submenu is visible, select the first or last command on the menu or submenu, respectively. | Home、End |
| scroll up or down in the selected library list, respectively. | Page Up、Page Down |
| move to the top or bottom of the selected library list respectively. | Home、End |
| close the tasks pane. | ctrl+space bar, c |
| open the clipboard. | Alt+H、F、O |
use dialog boxes
| function | shortcut key |
|---|---|
| move to the next option or option group. | Tab |
| move to the previous option or tab group. | Shift+Tab |
| switch to the next tab in the dialog box. (a tab must be selected in the open dialog box) | down arrow key |
| switch to the previous tab in the dialog box. (a tab must be selected in the open dialog box) | up arrow |
| opens the selected drop-down list. | down arrow key, alt+down arrow key |
| if the list is closed, turn it on and move to an option in the list. | the first letter of an option in the drop-down list |
| move between options in the open drop-down list or between options in a set of options. | up arrow key, down arrow key |
| performs the action assigned to the selected button; select or clear the selected checkbox. | spacebar |
| select options; select or clear the check box. | underlined letters in the options |
| performs actions assigned to the default buttons in the dialog box. | Enter |
| close the selected drop-down list; cancel the command and close the dialog box. | Esc |
use the edit box within the dialog box
| function | shortcut key |
|---|---|
| move to the beginning of the entry. | Home |
| move to the end of the entry. | End |
| move one character to the left or right respectively. | left arrow, right arrow |
| move one word to the left. | ctrl+left arrow key |
| move a word to the right. | ctrl+right arrow key |
| select or deselect a character to the left. | shift+left arrow key |
| select or deselect a character to the right. | shift+right arrow key |
| select or deselect a word to the left. | ctrl+shift+left arrow |
| select or deselect a word to the right. | ctrl+shift+right arrow |
| select the content from the cursor to the beginning of the entry. | Shift+Home |
| select the content from the cursor to the end of the entry. | Shift+End |
use the open and save as dialog boxes
| function | shortcut key |
|---|---|
| open the "open" dialog box | alt+f, then press o |
| open the save as dialog box | alt+f, then press a |
| move between options in the open drop-down list, or between options in a set of options | arrow keys |
| a shortcut menu displays the selected item (such as a folder or file). | Shift+F10 |
| move between options or areas in the dialog box. | Tab |
| open the file path drop-down menu | f4 or alt+i |
| refresh the file list. | F5 |
change keyboard focus without using the mouse
| function | shortcut key |
|---|---|
| select the active tab of the ribbon and activate (access key: move focus to a keyboard combination of menus, commands, or controls without using the mouse, such as alt+f.). | alt or f10. press either of these two keys again to move back to the document and cancel the access key. |
| move left or right to another tab in the ribbon respectively. | press f10 first to select the active tab, then press the left or right arrow key |
| hide or show the ribbon. | Ctrl+F1 |
| displays the shortcut menu for the selected command. | Shift+F10 |
|
move the focus to select the following areas in the window:
|
F6 |
| move the focus forward or backward between commands on the functional area, respectively. | Tab、Shift+Tab |
| move down, up, left or right between items on the functional area respectively. | down key, up key, left key, right key |
| activates the selected command or control on the ribbon. | spacebar or enter |
| opens the selected menu or library on the ribbon. | spacebar or enter |
| activate a command or control on the ribbon so that a value can be modified. | Enter |
| complete modifications to the values in a control on the ribbon and move the focus back to the document. | Enter |
| get help with the selected commands or controls on the ribbon. (if there is no help topic associated with the selected command, a general help topic about the program is displayed.) | F1 |
move between panes
| function | shortcut key |
|---|---|
| move clockwise between panes in normal view. | F6 |
| move counterclockwise between panes in normal view. | Shift+F6 |
| switch between the slides tab and the outline tab in the outline pane of the normal view. | Ctrl+Shift+Tab |
use outline
| function | shortcut key |
|---|---|
| improve paragraph level. | alt+shift+left arrow |
| reduce paragraph level. | alt+shift+right arrow |
| move the selected paragraph upward. | alt+shift+up arrow |
| move the selected paragraph down. | alt+shift+down arrow key |
| displays a level 1 title. | Alt+Shift+1 |
| expand the text under the title. | alt+shift+plus sign(+) |
| collapse the text under the title. | alt+shift+minus sign (-) |
show or hide grids or reference lines
| function | shortcut key |
|---|---|
| show or hide the grid. | Shift+F9 |
| show or hide reference lines. | Alt+F9 |
select text and objects
| function | shortcut key |
|---|---|
| select a character to the right. | shift+right arrow key |
| select a character to the left. | shift+left arrow key |
| select to end of the word. | ctrl+shift+right arrow |
| select the beginning of the word. | ctrl+shift+left arrow |
| select the previous line (provided that the cursor is at the beginning of the line). | shift+up arrow |
| select the next line (provided that the cursor is at the beginning of the line). | shift+down arrow key |
| select an object (provided that the text inside the selected object is already in it). | Esc |
| select another object (provided that one is selected). | tab or shift+tab until you select the desired object |
| select text within the object (an object has been selected). | Enter |
| select all objects. | ctrl+a (on the "slideshow" tab) |
| select all slides. | ctrl+a (in the "slide browse" view) |
| select all text. | ctrl+a (on the outline tab) |
delete and copy text and objects
| function | shortcut key |
|---|---|
| delete a character to the left. | Backspace |
| delete a word to the left. | Ctrl+Backspace |
| delete a character to the right. | Delete |
|
delete a word to the right. note this operation must be performed when the cursor is in the middle of a word. |
Ctrl+Delete |
| cut the selected object or text. | Ctrl+X |
| copy the selected object or text. | Ctrl+C |
| paste cut or copied objects or text. | Ctrl+V |
| undo the last action. | Ctrl+Z |
| recover the last operation. | Ctrl+Y |
| copy the format only. | Ctrl+Shift+C |
| paste only format. | Ctrl+Shift+V |
| opens the paste special dialog box. | Ctrl+Alt+V |
move within text
| function | shortcut key |
|---|---|
| move one character to the left. | left arrow |
| move one character to the right. | right arrow key |
| move one line upward. | up arrow |
| move one line down. | down arrow key |
| move one word to the left. | ctrl+left arrow key |
| move a word to the right. | ctrl+right arrow key |
| move to the end of the line. | End |
| move to the beginning of the line. | Home |
| move up a paragraph. | ctrl+up arrow |
| move down a paragraph. | ctrl+down arrow key |
| move to the end of the text box. | Ctrl+End |
| move to the beginning of the text box. | Ctrl+Home |
| move to the next title or body text placeholder. if this is the last placeholder on the slide, a new slide with the same layout as the original slide is inserted. | Ctrl+Enter |
| move to repeat the previous "find" operation. | Shift+F4 |
change the font or font size
| function | shortcut key |
|---|---|
| open the font dialog box to change the font. | Ctrl+Shift+F |
| increase the font size. | Ctrl+Shift+> |
| reduce the font size. | Ctrl+Shift+< |
apply character format
| function | shortcut key |
|---|---|
| open the font dialog box to change the character format. | Ctrl+T |
| change the letter case of a sentence. | Shift+F3 |
| apply bold format. | Ctrl+B |
| apply underlines. | Ctrl+U |
| apply tilt format. | Ctrl+I |
| apply subscript format (auto-spacing). | ctrl+equal sign |
| apply superscript format (auto-spacing). | ctrl+shift+plus(+) |
| remove the manual character format, as follows and superscript. | ctrl+space key |
| insert hyperlink. | Ctrl+K |
copy text format
| function | shortcut key |
|---|---|
| copy format. | Ctrl+Shift+C |
| paste format. | Ctrl+Shift+V |
align paragraphs
| function | shortcut key |
|---|---|
| center the paragraph. | Ctrl+E |
| align the two ends of the paragraph. | Ctrl+J |
| align paragraphs left. | Ctrl+L |
| align the paragraph right. | Ctrl+R |
keyboard shortcuts for using the help window
| function | shortcut key |
|---|---|
| open the help window. | F1 |
| close the help window. | Alt+F4 |
| switch between the help window and the active program. | Alt+Tab |
| return to the "powerpoint help and usage methods" directory. | Alt+Home |
| select the next item in the help window. | Tab |
| select the previous item in the help window. | Shift+Tab |
| perform an action on the selected project. | Enter |
| in the "browse powerpoint help" section of the help window, select the next or previous project separately. | Tab、Shift+Tab |
| in the "browse powerpoint help" section of the help window, expand or collapse the selected items separately. | Enter |
| select the next hidden text or hyperlink, including show all or hide all at the top of the topic. | Tab |
| select the previous hidden text or hyperlink. | Shift+Tab |
| perform actions on the selected "show all", "hide all", hidden text, or hyperlink. | Enter |
| move back to the previous help topic ("back" button). | alt+left-fast or spacebar |
| move forward to the next help topic ("forward" button). | alt+right arrow |
| scroll up or down the smaller sections in the currently displayed help topics. | up arrow key, down arrow key |
| scroll up or down the majority of the help topics currently displayed. | Page Up、Page Down |
| menu showing commands in the help window. this requires that the help window have an active focus (click in the help window). | Shift+F10 |
| stop the last action ("stop" button). | Esc |
| refresh the window ("refresh" button). | F5 |
|
print the current help topic. note if the cursor is not in the current help topic, press f6 and then ctrl+p. |
Ctrl+P |
| change the connection status. it may be necessary to press f6 multiple times. | f6 (until the focus is in the "type the word you want to search for" box), tab, down arrow |
| type text in the type the word you want to search for box. it may be necessary to press f6 multiple times. | F6 |
| switch between areas in the help window; for example, switch between the toolbar, the type the word to search box, and the search list. | F6 |
| in the directory in the tree view, select the next project or the previous project. | up arrow key, down arrow key |
| in the directory in the tree view, expand or collapse the selected items separately. | left arrow, right arrow |
media shortcuts during the run of presentation
| function | shortcut key |
|---|---|
| stop media playback | Alt+Q |
| switch between play and pause | Alt+P |
| go to the next bookmark | Alt+End |
| go to the previous bookmark | Alt+Home |
| increase the volume of sound | Alt+Up |
| reduce the sound volume | alt+down arrow key |
| search forward | Alt+Shift+Page Down |
| search backwards | Alt+Shift+Page Up |
| mute | Alt+U |
browse web presentations
| function | shortcut key |
|---|---|
| make a forward switch between the hyperlink, address bar, and link bar in a web presentation. | Tab |
| switch backwards between hyperlinks, address bars, and link bars in a web presentation. | Shift+Tab |
| perform a "mouse click" operation on the selected hyperlink. | Enter |
| go to the next slide. | spacebar |
use the selected slideshow pane feature
| function | shortcut key |
|---|---|
| move the focus in different panes. | F6 |
| shows the context menu. | Shift+F10 |
| move focus to a single project or group. | up or down arrow keys |
| move focus from an item in the group to its parent group. | left arrow |
| move focus from a group to the first item in that group. | right arrow key |
| expand the group that gains focus and all its subgroups. | * (applicable to numeric keyboard only) |
| expand the group that gains focus. | + (only for numeric keyboard) |
| fold the group that gets focus. | - (applicable to numeric keyboard only) |
| move focus to an item and select that item. | shift+up or shift+down |
| select the item to gain focus. | spacebar or enter |
| deselect the item that gets focus. | shift+space bar or shift+enter |
| move the selected item forward. | Ctrl+Shift+F |
| move the selected item backward. | Ctrl+Shift+B |
| show or hide the items gaining focus. | Ctrl+Shift+S |
| rename the project that gains focus. | F2 |
| toggle keyboard focus between the tree view and the show all and hide all buttons in the select pane. | tab or shift+tab |
|
fold all groups. note the focus must be in the tree view of the selection pane to use this shortcut. |
Alt+Shift+1 |
| expand all groups. | Alt+Shift+9 |
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